Attendance

3 Attendance

3.1 As a Hosted Buyer we ask you to commit to the entire programme (25th – 27th March 2019) due to the exclusivity of IBTM Arabia.


3.2 The Show Team is responsible for co-ordinating your participation as a Hosted Buyer at IBTM Arabia including accommodation, transfers and appointment setting where relevant. Hosted Buyer flights will be provided over the period of IBTM Arabia only. Flights are booked by the Show Team and therefore all queries should be directed to the Show Team.

Hosted Buyers are requested not to contact the IBTM Arabia travel suppliers (i.e., agents, airlines and hotels) directly unless instructed by the Show Team otherwise.


3.3 If a Hosted Buyer wishes to make his/her own travel arrangements please inform the Show Team directly using the email address ibtmarabia-hosted@reedexpo.co.uk and ensure that the proposed flight itinerary is in line with the IBTM Arabia dates and schedule and approved by the Show Team before booking.


3.4 Hosted Buyers agree to settle all expenses with the hotel prior to departure and will indemnify Reed Exhibitions Limited for any failure to do so.


3.5 Hosted Buyers and Local buyers who do not complete their Pre-Scheduled Appointments Programme selection by the agreed date will be liable for the "No Show" fee. Hosted Buyers must actively participate in the Pre-Scheduled Appointments Programme, i.e. selecting the required number of appointment preferences within a specified timeframe and partake in up to thirty for Hosted Buyer Appointments during their attendance at IBTM Arabia.


3.6 Hosted Buyers who are unable to honour an appointment on site, should contact the Exhibitor directly to arrange a more convenient appointment time and inform the Show Team of the change.


3.7 If one or more people from the same organisation each attend IBTM Arabia as a Hosted Buyer then those people must conduct their Pre-Scheduled Appointments individually.


3.8 Please note that attendance at Pre-Scheduled Appointments will be monitored and non-attendance shall constitute a breach of these Terms and Conditions.


3.9 Hosted Buyers shall wear business attire as a condition of entry to IBTM Arabia.

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